Omnifocus 2 vs pro11/23/2023 ![]() OmniFocus lets you do this in the pro version, but the “saved search” is presented in a different way, as Perspectives. Even if I clone it or make it recurring in some way. I’ve struggled in the past with using OmniFocus for quick lists - it never quite felt right titling a Project “Shopping list ”. It’s like an excel sheet inside of a task app. The way you’re able to customize how you want to score or track your habit is a really nice feature, and the calendar view to give a high level insight is awesome. This is a really cool feature, and is better done than any other habit tracking app that I’ve ever used. With Location combined with Contexts I am able to remove duplicate Contexts, and filter by location Habits Things that Toodledo has, that OmniFocus is missing Location It will then hide everything from me that is not in the Work parent folder allowing me to only see the things that are relevant to my job. ![]() One of my favorite features of OmniFocus is the ability to click a top level folder (Work) and focus only on that. The ability to defer or due after the last item was checked off is awesome. OmniFocus does a much better job providing advanced options for recurring time frames. (Parallel, Sequential, Single Actions) Repeat options The ability to defer a task or project to a later date, and completely Project types This is something that OmniFocus does really well. However, there is no way to set due dates, contexts, locations, etc on each of the tasks created in an outline, and there is no way to export an outline to a folder or task with sub-tasks. Toodledo gets close to this with the Outline feature - this to me is really a project. Fundamentally, I really need to be able to define a project. I know there are many workarounds for creating projects in Toodledo - I’ve read the forums and was impressed with the creativity that users have when factoring solutions to this problem. As location is the sole reason I use nested contexts. I would actually be ok with forgoing nested contexts with the addition of a good location feature. This allows me to have added categorization for my projects - it is very clear what the project is in reference to. In my Personal folder, my sub-folders include: Finances, House, Health, Learning, Horses, Friends, Career. Within those folders I have sub-folders defining groupings of projects. For example, I have top level folders for Work, and for Personal. I have a lot of projects, and a lot of different ways that these projects are grouped. Things that OmniFocus has, that Toodledo is missing Nested folders OmniFocus 3 is a huge step forward for OmniFocus and will make it even harder to compete with. This time around, I was much more impressed.įeb 2019 EDIT OmniFocus has now replaced contexts with tags, which on mobile devices can have locations added to them for proper context alerting. Toodledo was just resurfaced to me - when I had first evaluated it, it was significantly lacking features that I relied upon. With storage space being so cheap these days it's no big deal to leave dead wood like Reminders laying around - as long as it doesn't have any security holes.I re-evaluate my task tracking system regularly. I imagine Apple doesn't even have a team working on it. It does so little, as far as I can tell it does not even integrate with Calendar. I love Apple, but Reminders seems like an ugly wart that should have been excised or replaced two or three iOS/macOS versions ago. Seeing what tools like OmniFocus are able to do also reminds me of how pathetic Apple's own Reminders app really is. Android support is good to have as well, and web support is always a backstop if there is no native app available for a supported operating system. I always shoot for Windows, Mac, Linux, and iOS compatibility. ![]() Cross platform access is a big deal for me. But for smaller projects, agile teams, personal/home projects, and to-do lists I've found Trello (and comparable tools that can scale to support team collaboration) are often good enough and at least worth trialing. If you're doing commercial construction, aerospace/military projects, medical systems, etc., I'm sure the bigger ticket tools are essential. The end result from a productivity and delivery standpoint doesn't appear to be much different and the lightweight tools seem to fit the agile approach somewhat better. After years of using complex and highly integrated tools for prioritizing, managing, and scheduling work, e.g., MS Project, Microsoft TFS, I've seen the pendulum swing back the other way towards very simple and low overhead Kanban oriented tools like whiteboards (with Post-Its as needed), Trello, and Slack. OmniFocus is undoubtedly a very powerful GTD oriented tool for folks who have to manage a lot of complexity in their daily lives. ![]()
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